Crown Prosecution Service Annual Report and Resource Accounts 2011 - 2012

Sustainability Report

Summary of performance

The Crown Prosecution Service is committed to government policy to improve sustainability and is working towards meeting the Greening Government Commitment (GGC) targets which started on 1 April 2011 with a baseline period of 2009-10. The data attached reflects our present position for the financial year ending March 2012.

The CPS continues to reduce its energy emissions, part of the energy used is deemed renewable as well as coming from good quality Combined Heat and Power (CHP).

The CPS Headquarters building at Rose Court receives 100% renewable electricity and the majority of our buildings receive at least 10% renewable electricity and 15% good quality CHP.

The CPS has taken the following actions to improve sustainability:

• We have completed the replacement of outdated gas and electricity meters on the majority of our estate with new smart meters. This will reduce running costs and lead to us only paying for the energy actually used;
• We have reduced the size of our estate through estate rationalisation during this period;
• As part of our environmental management systems implemented to reduce our impact on the environment, we are in the process of completing on-site audits through our site 'Green Champions'. The Green Champions will be used to further spread the message to other nearby sites and their areas;
• Our HQ at Rose Court has successfully implemented the workplace standard of 8 desks per 10 person ratio, introduced Multi Function Devices (MFDs) and removed all bins from under desks. Waste is now collected at central points on each floor to encourage recycling and reduce the overall volume of waste. We expect to implement these initiatives across other parts of our estate over the coming year;
• The replacement of our IT equipment as part of a set programme of technology refreshes with equipment that uses less power continues to help us reduce energy consumption and our CO2e emissions;
• We are well on track to have a central cleaning contract across our estate which is supporting our waste data collection and we now have procedures in place to reduce office temperatures over holiday periods;
• We continue to work with our managing agents to establish our utility usage and waste generated at our sites where we do not have direct responsibility for these areas;
• We are reviewing our utility invoice-paying mechanisms with a view to making them completely electronic;
• A review of our travel and subsistence procedure has started which will support our travel data collection;
• We, along with the other Law Officers' Departments (LODs) members, have signed up to the Carbon Trust's Carbon Management Programme and have a joint LODs Carbon Management plan, which was signed off this year.
• The CPS is a member of and the secretariat to the LOD Sustainable Development Steering Group.

Procurement

The CPS is making increasing use of mandated centralised procurement contracts where appropriate, that embed the Government buying standards within them.

We have also been in discussions with our major supplier to establish their supply chain impacts in relation to our contract.

Governance

The Solicitor General represents the LODs on Sustainable Development matters. The minister is supported by the LOD SD Steering Group chaired by the CPS Finance Director. The CPS is the Secretariat to this Group and represents the LODs on any relevant SD committees.

Our results against the GGC targets will be reported annually.

Performance Data

(our travel data is part estimated as full data for our Fleet is not yet available for the final quarter 2012)

The tables below set out CPS's performance against the Greening Government Commitments key sustainability targets.

Greenhouse Gas Emissions

Scope 1 and 2 emissions include energy used by the department and its government sub-tenants and Fleet emissions. The GGC targets require a 25% reduction on Estate and travel emissions by 2015. The CPS's electricity supply is made up of brown, renewable and good quality combined heat and power. The expenditure and emissions figures shown reflect this breakdown. The information above is from the CPS's controlled estate where it pays the utility invoices direct to the supplier. It does not show the utility use paid directly by our landlords as part of the service charges incurred. However, procedures are now in place to access this data.

These emissions are showing a reduction on 2009-10, which reflects the actions mentioned above.

The expenditure on accredited offsets for this year relates to the 2010-11 financial year which was paid this financial year.

Emissions for scope 3 relate to recorded business travel including staff-owned cars and hire cars; air travel and train travel purchased within the relevant contracts. Currently, emissions from bus, taxi and some train/tube travel, where tickets are purchased outside of our travel contract, are not quantifiable. However, following the planned introduction of a revised electronic travel expense claims form this data may be available for reporting periods in the future.

All areas of our travel emissions have risen this year. The majority is on road travel and this is possibly as a result of our estate rationalisation with fewer offices, officers are required to travel further.

The expenditure data shows all of the recorded expenditure on business travel.

The CPS currently operates a fleet of 19 vehicles. According to local needs the vehicles range from a Hybrid car with emissions of 104g/km to large vans with emissions of 191g/km. The majority of vehicles are small vans. The CPS has successfully reduced the average vehicle emissions rating from 178g/km in April 2007 to 145g/km in March 2012. The need for fleet vehicles should reduce as CPS becomes less reliant on paper files.

Waste

The CPS has a national contract in place for the removal and secure destruction of paper waste. Approximately 99% of the waste generated is recycled and turned into tissue-based products. To ensure that security is not compromised there is no pre-sorting of CPS paper waste. Unfortunately this means approximately 1% of the shredded waste (staples, plastics, etc.) cannot be recycled into tissue/paper products.

The CPS produces general office waste that is currently handled in several ways. Six buildings (including the HQ at Rose Court) have general office waste collected through the national Property and FM services contract. Waste from these sites is either sent to Waste-to-Energy plants or is segregated to minimise the amount of waste sent to landfill. A further 10 sites are in the process of being moved over to the national contract. The offices due to move over to the national contract will see under-desk bins replaced with communal waste points. This facilitates easier segregation of waste and allows better use to be made of cleaners' time.

Waste removal services at other premises will be assessed over the next six months and where appropriate the services will be added to the national contract. Some buildings have waste collection services provided by the Landlord and re-charged through a service charge. Our managing agents have contacted the Landlords of our ten biggest buildings for information on waste management policies. Encouraging responses have so far been received from two of these Landlords.

The strategy to use the national FM contract has several benefits. It facilitates integration with cleaning services as the same contractor is actively involved with the movement of waste within a building and the removal of that waste from the building. Aggregating spend through one supplier means that the cost of waste removal is decreasing. In several buildings this has meant the collection savings will re-pay the initial investment in communal bins for segregating waste within one year. Central management of waste services also ensures more efficient and reliable management information on collection frequency and waste volumes.

The increase in waste in 2010-11 is in part due to the relocation of CPS HQ to Rose Court, which involved disposing of the fixtures and fittings of the previous premises. The CPS has a contract in place for the removal, re-use and recycling of redundant office furniture. In 2010-11 all furniture waste collected from CPS offices was either re-used or recycled. Office relocations have also had an impact on our waste reported in 2011-12. However, 83% of this waste was recycled.

Water

The data shown demonstrates our recorded water consumption and our water costs. The consumption figures relates to the metered water supply in m3. Consideration has been given to moving to water meters but the majority of the sites are not suitable.

The target refers to the commitment to reduce water consumption by 2015 against a 2009-10 baseline.

Note: The CPS incorporated the Revenue and Customs Prosecution Office during 2009-10, the figures above cover the combined department.

Greenhouse Gas Emissions	2011-12	2010-11	2009-10
Non-financial indicators (tCO2e)
Total Gross Emissions for Scopes 1 & 2	9,925	8,478	6,766
Total Net Emissions for Scopes 1 & 2	9,925	8,478	6,766
Gross Emissions Scope 3 Business Travel	1,996	1,831	2,014
Other Scope 3 Emissions Measured	-	-	-
Related Energy Consumption (kWh, 000s)
Electricity: Non Renewable	4,931	5,864	5,143
Electricity: Renewable	9,751	6,918	5,726
Gas	11,364	8,993	5,163
LPG	-	-	-
Other	-	-	-
Financial Indicators (£k)
Expenditure on Energy	2,382	1,602	-
CRC Licence Expenditure	-	2	1
Expenditure on Accredited Offsets	-	3	2
Expenditure on Official Business Travel	5,427	3,707	-

Graph: Greenhouse Gas Emissions 2009-2012

Waste	2009-10	2010-11	2011-12
Non-financial indicators (t) - Hazardous waste - total	0	0	0
Non-financial indicators (t) - Non-hazardous waste - Landfill	210	376	611
Non-financial indicators (t) - Non-hazardous waste - Reused/Recylced	210	376	611
Non-financial indicators (t) - Non-hazardous waste - Incinerated/Energy from waste	-	79	139
Financial indicators (£) - Hazardous Waste - Total Disposal Cost	-	-	-
Financial indicators (£) - Non-hazardous waste - Landfill	-	-	-
Financial indicators (£) - Non-hazardous waste - Reused/Recycled	-	821	-
Financial indicators (£) - Non-hazardous waste - Incinerated/Energy from waste	-	12	-

Graph: Water waste volumes 2009-2012

Finite Resource Consumption	2009-10	2010-11	2011-12
Non-financial indicators (m3) - Water Consumption	51,907	36,672	31,563
Financial indicators (£k) - Water Supply Costs	166	113	-

Graph: Water usage, actual and targets 2009-2016

Notes:

i. Each year’s CO2e data is presented using DEFRA's 2011 GHG tables.

ii. 2011-12 data is shown as reported for GGC.

iii. The fleet data is based on the best available estimates.

iv. The GGC baseline year is 2009/10.

v. The 2010-11 data has been updated as per SOGE reporting data.

Keir Starmer QC
Director of Public Prosecutions
22 June 2012