Travel and Subsistence Code

Annex 3

During the period of sponsored Pupillage or Articles, a legal trainee is assigned to a particular CPS Branch office. For travel and subsistence purposes, this Branch office is regarded as the trainee's permanent station, or place of duty. The cost of travelling between home and the permanent station must be met by the trainee.
For travel to a location other than the permanent station, trainees may claim in the normal way for reimbursement of travel costs actually, reasonably and necessarily incurred in the course of their training. Rail travel will be reimbursed at the standard class rate, and trainees should take advantage of any saver tickets available.
Day subsistence allowance (DSA) may also be claimed under the normal rules, detailed at Section D.
Trainees will not normally be expected to travel to a detached duty station which is beyond normal daily travelling distance during the course of their training. However, where exceptionally, an overnight stay is required, trainees should first seek advice from their Area Personnel Office.

Trainee solicitors who travel with, or on behalf of, the Training principal on client business, will be reimbursed for any travel and subsistence costs by the practice/firm. Claims in respect of any such travel will not be met by the Department.

Reasonable expenses will be reimbursed for journeys which are considered the Department's interest for the trainee to undertake. Claims should be made in the normal way.
Training principals must arrange to see trainees once a month to discuss travel and subsistence claims and travelling plans for the forthcoming month.
No large or unusual claims should be made without prior agreement of the training principal.

Reasonable expenses will be reimbursed eg. Where a pupil needs to accompany his/her "first six" Pupilmaster to a court some distance from Chambers. Claims should be made in normal way.
CPS Pupilmasters must arrange to see "first six" pupils once a month to discuss travel and subsistence claimed for the previous month, and to agree travelling plans for the forthcoming month.
No large or unusual claims should be made without prior agreement of the Pupilmaster.

Officers who are sponsored to take courses which will lead to subsequent pupilage or training contracts are covered by the normal Adult Further Education terms (detailed in Section E) for the reimbursement of their travel costs.
Area Personnel have some discretion to reimburse the cost of temporary accomodation when the University/College is in another part of the country. Costs will only be reimbursed where the officer has a double housing commitment i.e. A property to maintain at the old home. Reimbursement of temporary accomodation costs will be restricted to the limits of the elsewhere rate of night subsistence allowance.
Once an internal candidate is designated as a Legal Trainee then they are covered by the normal rules applying to external candidate trainees, detailed at parts 1 to 4 above.